National Assistive Technology Act Data System

Annual Progress Report - Full Report

Colorado 2020

General Information

Statewide AT Program (Information to be listed in national State AT Program Directory)

State AT Program Title:
Assistive Technology Program of Colorado
State AT Program Title:
State AT Program URL
www1.ucdenver.edu/centers/cide
Mailing Address:
1201 5th St., Suite 240
City:
Denver
State:
Colorado
Zip Code:
80204
Program Email:
cide@ucdenver.edu
Phone:
3033151280
TTY:

Lead Agency

Agency Name:
Center for Inclusive Design and Engineering
Mailing Address:
1201 5th St., Suite 240
City:
Denver
State:
CO
Zip Code:
80204
Program URL:
www1.ucdenver.edu/centers/cide

Implementing Entity

Name of Implementing Agency:
Mailing Address:
City
State:
Zip Code:
Program URL:

Program Director and Other Contacts

Program Director for State AT Program (last, first):
Melonis, Maureen
Title:
Program Director
Phone:
303-315-1283
E-mail:
maureen.melonis@ucdenver.edu
Program Director at Lead Agency (last, first):
Melonis, Maureen
Title:
Program Director
Phone:
303-315-1283
E-mail:
maureen.melonis@ucdenver.edu
Primary Contact at Implementing Agency (last, first) - If applicable:
Title:
Phone:
E-mail:

Person Responsible for completing this form if other than Program Director

Name (last, first):
Beems, Julia
Title:
Outreach Coordinator
Phone:
3033151284
E-mail:
julia.beems@ucdenver.edu

Certifying Representative

Name (last, first):
Bocco, Jeanne
Title:
Senior Postaward Accountant
Phone:
303-724-1157
E-mail:
Alougbavi.Bocco@cuanschutz.edu

State Financing

Did your approved state plan for this reporting period include any State Financing? No
Did your approved state plan for this reporting period include conducting a Financial Loan Program? No

B. State Financing Activities that provide consumers with resources and services that result in the acquisition of AT devices and services

1. Overview of Activities Performed

How many other state financing activities that provide consumers with access to funds for the purchase of AT devices and services were included in your approved state plan? 00


C. State Financing Activities that Allow Consumers to Obtain AT at Reduced Cost

1. Overview of Activities Performed

How many state financing activities that allow consumers to obtain AT at a reduced cost were included in your approved state plan? 00

D. Anecdote

Impact Area

Impact Area

E. Performance Measures

Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
1. Could only afford the AT through the AT program. 00 00 00 00
2. AT was only available through the AT program. 00 00 00 00
3. AT was available through other programs, but the system was too complex or the wait time too long. 00 00 00 00
4. Subtotal 00 00 00 00
5. None of the above 00 00 00 00
6. Subtotal 00 00 00 00
7. Nonrespondent 00 00 00 00
8. Total 00 00 00 00
9. Performance on this measure NaN% NaN% NaN%

F. Customer Satisfaction

Satisfaction
Customer Rating of Services Number of Customers Percent
Highly satisfied 00 NaN%
Satisfied 00 NaN%
Satisfied somewhat 00 NaN%
Not at all satisfied 00 NaN%
Nonrespondent 00 NaN%
Total Surveyed 00
Response rate % NaN%

G. Notes:

Reutilization

A. Number of Recipients of Reused Devices

Activity Number of Individuals Receiving a Device from Activity
A. Device Exchange 134
B. Device Refurbish/Repair - Reassign and/or Open Ended Loan 00
C. Total 134

Performance Measure
D. Device Exchange - Excluded from Performance Measure 00
E. Reassignment/Refurbishment and Repair and Open Ended Loans - Excluded from Performance Measure because AT is provided to or on behalf of an entity that has an obligation to provide the AT such as schools under IDEA or VR agencies/clients 00
F. Number of Individuals Included in Performance Measures 134

If a number is reported in E you must provide a description of the reason the individuals are excluded from the performance measure:

B. Device Exchange Activities

Device Exchange
Type of AT Device Number of Devices Exchanged Total Estimated Current Purchase Price Total Price for Which Device(s) Were Exchanged Savings to Consumers
Vision 06 $41,826 $6,000 $35,826
Hearing 09 $16,965 $4,050 $12,915
Speech Communication 30 $42,720 $30,750 $11,970
Learning, Cognition and Developmental 01 $348 $0 $348
Mobility, Seating and Positioning 28 $57,120 $4,200 $52,920
Daily Living 20 $25,040 $11,000 $14,040
Environmental Adaptations 04 $16,000 $4,000 $12,000
Vehicle Modification & Transportation 08 $240,000 $120,000 $120,000
Computers and Related 23 $16,100 $8,487 $7,613
Recreation, Sports and Leisure 05 $7,200 $625 $6,575
Total 134 $463,319 $189,112 $274,207

C. Device Refurbish/Repair - Reassignment and/or Open Ended Loan Activities

Device Reassign/Repair/Refurbish and/or OEL
Type of AT Device Number of Devices Reassigned/Refurbished and Repaired Total Estimated Current Purchase Price Total Price for Which Device(s) Were Sold Savings to Consumers
Vision 00 $0 $0 $0
Hearing 00 $0 $0 $0
Speech Communication 00 $0 $0 $0
Learning, Cognition and Developmental 00 $0 $0 $0
Mobility, Seating and Positioning 00 $0 $0 $0
Daily Living 00 $0 $0 $0
Environmental Adaptations 00 $0 $0 $0
Vehicle Modification & Transportation 00 $0 $0 $0
Computers and Related 00 $0 $0 $0
Recreation, Sports and Leisure 00 $0 $0 $0
Total 00 $0 $0 $0

D. Anecdote

Several of our schools received out-of-date used equipment from our loan bank (i.e. Voice Pal, armrest support, switch hopper for USB, cooshie seat, etc.) to supplement their programs and provide continued access to equipment the students have learned and are accustomed to using. With the equipment being received just prior to the COVID-19 outbreak and IEPs amended multiple times, it was difficult to determine best use of equipment and document student use and success.

Impact Area

E. Performance Measures

Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
1. Could only afford the AT through the AT program. 34 03 82 119
2. AT was only available through the AT program. 01 02 03 06
3. AT was available through other programs, but the system was too complex or the wait time too long. 02 00 07 09
4. Subtotal 37 05 92 134
5. None of the above 00 00 00 00
6. Subtotal 37 05 92 134
7. Nonrespondent 00 00 00 00
8. Total 37 05 92 134
9. Performance on this measure 100% 100% 100%

F. Customer Satisfaction

Satisfaction
Customer Rating of Services Number of Customers Percent
Highly satisfied 00 0%
Satisfied 132 98.51%
Satisfied somewhat 02 1.49%
Not at all satisfied 00 0%
Nonrespondent 00 0%
Total Surveyed 134
Response rate % 100%

G. Notes:

Device Loan

A. Short-Term Device Loans by Type of Purpose

Loans By Purpose
Primary Purpose of Short-Term Device Loan Number
Assist in decision-making (device trial or evaluation) 574
Serve as loaner during service repair or while waiting for funding 36
Provide an accommodation on a short-term basis for a time-limited event/situation 115
Conduct training, self-education or other professional development activity 50
Total 775

B. Short-Term Device Loan by Type of Borrower

LOANS By Borrower Type
Type of Individual or Entity Number of Device Borrowers
Individuals with Disabilities 82
Family Members, Guardians, and Authorized Representatives 00
Representative of Education 672
Representative of Employment 01
Representatives of Health, Allied Health, and Rehabilitation 00
Representatives of Community Living 20
Representatives of Technology 00
Total 775

C. Length of Short-Term Device Loans

Length of Short-Term Device Loan in Days 42

D. Types of Devices Loaned

Types of Devices Loaned
Type of AT Device Number
Vision 01
Hearing 18
Speech Communication 289
Learning, Cognition and Developmental 332
Mobility, Seating and Positioning 22
Daily Living 31
Environmental Adaptations 16
Vehicle Modification and Transportation 02
Computers and Related 24
Recreation, Sports and Leisure 40
Total 775

E. Anecdote

C is part of a large family of six kids and an activity they all like to do together during the COVID isolation is gaming. Two-year old C enjoyed watching but he wanted to be part of the action. C was already learning to use two-step scanning skills in games on a computer and his parents asked if there was a way for him to play XBOX. An AT consultant for EI saw that they had the XBOX adapted controller in the AT program library. The family was able to borrow the adapter, attach and set up the XBOX controller for him and for the first time C was no longer an observer but an active part of the family activity. After the loan period, C was able to purchase his own XBOX adaptive controller and has been gaming ever since!

Young boy playing video game using Xbox adapter
Impact Area

F. Access Performance Measures

Access Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
Decided that AT device/service will meet needs 154 01 26 181
Decided that an AT device/ service will not meet needs 247 00 32 279
Subtotal 401 01 58 460
Have not made a decision 106 00 08 114
Subtotal 507 01 66 574
Nonrespondent 00 00 00 00
Total 507 01 66 574
Performance on this measure 79.09% 100% 87.88%

G. Acquisition Performance Measures

Acquisition Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
1. Could only afford the AT through the AT program. 14 00 00 14
2. AT was only available through the AT program. 116 00 03 119
3. AT was available through other programs, but the system was too complex or the wait time too long. 68 00 00 68
4. Subtotal 198 00 03 201
5. None of the above 00 00 00 00
6. Subtotal 198 00 03 201
7. Nonrespondent 00 00 00 00
8. Total 198 00 03 201
9. Performance on this measure 100% NaN% 100%

H. Customer Satisfaction

Satisfaction
Customer Rating of Services Number of Customers Percent
Highly satisfied 683 88.13%
Satisfied 78 10.06%
Satisfied somewhat 07 0.9%
Not at all satisfied 07 0.9%
Nonrespondent 00 0%
Total Surveyed 775
Response rate % 100%

I. Notes:

Device Demonstration

A. Number of Device Demonstrations by Device Type

Type of AT Device / Service Number of Demonstrations of AT Devices / Services
Vision 01
Hearing 02
Speech Communication 32
Learning, Cognition and Developmental 00
Mobility, Seating and Positioning 280
Daily Living 02
Environmental Adaptations 02
Vehicle Modification and Transportation 00
Computers and Related 24
Recreation, Sports and Leisure 06
Total # of Devices Demonstrated 349

B. Types of Participants

Demonstrations by Participant Type
Type of Participant Number of Participants in Device Demonstrations
Individuals with Disabilities 344
Family Members, Guardians, and Authorized Representatives 168
Representatives of Education 34
Representatives of Employment 00
Health, Allied Health, Rehabilitation 16
Representative of Community Living 00
Representative of Technology 02
Total 564

C. Number of Referrals

Referrals
Type of Entity Number of Referrals
Funding Source (non-AT program) 62
Service Provider 60
Vendor 57
Repair Service 78
Others 00
Total 257

D. Anecdote

Ivan suffered a major trauma to the left side of his brain approximately 3 years ago. He recently moved home to live with his family after completing 2 semesters of college. As his care team worked with him on his wheelchair and feeding, during the pandemic he developed a system for saying “yes” by tapping on the arm of his wheelchair. The family came to the clinic for a communication device and trialed three different devices. With each device, his communication seemed to come a little more alive. With the Accent 1400, Ivan was reluctant to push any of the buttons that someone pointed out to him, but he would look at buttons and use eye gaze for selection. He then trialed the Tobii Dynavox I-15+ and was more engaged with the Quick Fire phrase options. He also started to demonstrate a preference for using an adapted stylus rather than eye gaze for selection. With a trial at home, his mother found the size and weight of the Dynavox to be cumbersome as she moved it around the house to make it available to him. She much preferred the size and weight of the Winslate 12. She reported that when she opened it to the “dinner” page and asked what she should make for dinner; he selected “chicken.” It was the first time Ivan had responded to a question independently! The family was so excited; they decided to purchase the Winslate.

you adult male with communication device
Impact Area

E. Performance Measures

Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
Decided that AT device/service will meet needs 48 05 205 258
Decided that an AT device/ service will not meet needs 18 03 70 91
Subtotal 66 08 275 349
Have not made a decision 00 00 00 00
Subtotal 66 08 275 349
Nonrespondent 00 00 00 00
Total 66 08 275 349
Performance on this measure 100% 100% 100%

F. Customer Satisfaction

Satisfaction
Customer Rating of Services Number of Customers Percent
Highly satisfied 509 90.25%
Satisfied 55 9.75%
Satisfied somewhat 00 0%
Not at all satisfied 00 0%
Nonrespondent 00 0%
Total 564
Response rate % 100%

G. Notes:

Overall Performance Measures

Overall Acquisition Performance Measure

Acquisition Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
1. Could only afford the AT through the AT program. 48 03 82 133
2. AT was only available through the AT program. 117 02 06 125
3. AT was available through other programs, but the system was too complex or the wait time too long. 70 00 07 77
4. Subtotal 235 05 95 335
5. None of the above 00 00 00 00
6. Subtotal 235 05 95 335
7. Nonrespondent 00 00 00 00
8. Total 235 05 95 335
9. Performance on this measure 70.21% 100% 92.63% 77.01%
ACL Performance Measure 85%
Met/Not Met Not Met

Overall Access Performance Measure

Access Performance Measures
Response Primary Purpose for Which AT is Needed Total
Education Employment Community Living
Decided that AT device/service will meet needs 202 06 231 439
Decided that an AT device/ service will not meet needs 265 03 102 370
Subtotal 467 09 333 809
Have not made a decision 106 00 08 114
Subtotal 573 09 341 923
Nonrespondent 00 00 00 00
Total 573 09 341 923
Performance on this measure 81.5% 100% 97.65% 87.65%
ACL Performance Measure 90%
Met/Not Met Not Met

Overall Satisfaction Rating

Customer Rating of Services Percent ACL Target Met/Not Met
Highly satisfied and satisfied 98.91% 95% Met
Response Rate 100% 90% Met

Training

A. Training Participants: Number and Types of Participants; Geographical Distribution

Training by Participant Type
Type of Participant Number
Individuals with Disabilities 24
Family Members, Guardians and Authorized Representatives 33
Representatives of Education 1,219
Representatives of Employment 300
Rep Health, Allied Health, and Rehabilitation 99
Representatives of Community Living 158
Representatives of Technology 10
Unable to Categorize 2,400
TOTAL 4,243

Geographic Distribution of Participants
Metro Non Metro Unknown TOTAL
1,577 266 2,400 4,243

B. Training Topics

Trainings by Topic
Primary Topic of Training Participants
AT Products/Services 925
AT Funding/Policy/ Practice 00
Combination of any/all of the above 902
Information Technology/Telecommunication Access 16
Transition 2,400
Total 4,243

C. Description of Training Activities

Describe innovative one high-impact assistance training activity conducted during the reporting period:

Cathy Bodine, PhD presented to more than 2400 individuals on Addressing Social Isolation Through Technology Solutions. The audience members included individuals with disabilities, the Administration from Community Living, the National Association of Area Agencies on Aging (n4a), the National Council on Independent Living (NCIL), and AARP. The presentation covered methods of training older adults and adults with disabilities to use technology solutions designed to alleviate or reduce social isolation and the resources and for acquiring and distributing the technology used to do so. Dr. Bodine also emphasized how there is much to be considered with the types of training whether on software or apps, different learning styles, accessibility features and the availability of support teams.

Briefly describe one training activity related to transition conducted during the reporting period:

The Colorado Assistive Technology Act Program staff provided a conference breakout session at the Assistive Technology Industry Association (ATIA) Annual Conference in Orlando Florida in January, 2020. The training targeted students assistive technology needs as they transition from high school. The session was titled AT Transition: Exploring resources for high school and beyond and covered differences in expectations, resources, and processes for AT from high school to the community, considerations for successful transitions from high school for students with AT needs, and offered numerous free resources to improve the transition process for students using AT in the high school setting. Over 60 people attended the session and evaluation data revealed attendees were highly satisfied. Attendees indicated they would use the knowledge they gained to develop transition plans for their students and to train staff in the importance of AT in this process. The audiences included AT providers. parents, related service providers, educators, coordinators, case managers and administrators in the education system in the united states. Discussions centered around assistive technology in educational programs and highlighted the importance of planning for transition for students as they leave the part B system.

Briefly describe one training activity related to Information and Communication Technology accessibility:

Jim Sandstrum, MA presented to 80 representatives of Colorado’s School to Work Alliance Program (SWAP) on the importance of technology for enabling an “Employment First” mindset when supporting transitioning students with disabilities. The session focused on assistive and mainstream technologies to accommodate the cognitive and behavioral needs of students with mild to moderate disabilities.

D. IT/Telecommunications Training Performance Measure

IT/Telecommunications Training Performance Measure
Outcome/Result From IT/Telecommunications Training Received Number
IT and Telecommunications Procurement or Dev Policies 00
Training or Technical Assistance will be developed or implemented 16
No known outcome at this time 00
Nonrespondent 00
Total 16
Performance Measure Percentage 100%
ACL Target Percentage 70%
Met/Not Met Met

E. Notes:

Technical Assistance

A. Frequency and Nature of Technical Assistance

Technical Assistance by Recipient Type
Education 34%
Employment 19%
Health, Allied Health, Rehabilitation 13%
Community Living 18%
Technology (IT, Telecom, AT) 16%
Total 100%

B. Description of Technical Assistance

Describe Innovative one high-impact assistance activity that is not related to transition:

At the onset of the pandemic accessibility feedback was provided to the team creating Colorado’s statewide COVID Dashboard website specifically in regards to screen reader compatibility and alternate formats for document downloads.

Breifly describe one technical assistance activity related to transition conducted during the reporting period:

The CO Assistive Technology Act Program staff have worked closely with the Colorado Office of Employment First, the Division of Vocational Rehabilitation, and the Colorado Department of Education on a collaborative multi-agency approach to increasing competitive integrated employment opportunities for persons with disabilities. Through this collaboration, we have shared technical assistance on assistive technology accommodations for students in transition. We have attended stakeholder meetings and offered input on the AT needs we see in different communities. We have also shared positive results on the innovative ways people with disabilities are finding success in meaningful employment. We have provided information and resources around AT with regard to device demonstrations, device loans, alternate financing, training, technical assistance and information and referral. The impact of this action is that consumers are more ready to work because they have the technology they need.

C. Notes:

Public Awareness

Public Awareness Activities

Public Awareness Narratives

Describe in detail at least one and no more than two innovative or high-impact public awareness activities conducted during this reporting period. Highlight the content/focus of the awareness information shared, the mechanism used to disseminate or communicate the awareness information, the numbers and/or types of individuals reached, and positive outcomes resulting from the activity. If quantative numbers are available regarding the reach of the activity, please provide those: however, quantative data is not required.

1. CIDE has been sharing clinic client testimonials on our Twitter and LinkedIn social media sites in an effort to highlight the positive impact that specialized assistive technology services and inclusivity can make in the community. These posts have reached an audience of 253 followers, and have been shared by multiple followers, potentially reaching hundreds more. The posts have generated over 1,750 cumulative impressions, and followers engaged with the posts over 65 times. These posts are evolving into a social media campaign that we aim to implement regularly, as followers are finding them inspiring and increasing awareness of the benefits of assistive technology in the lives of people with disabilities.

2. CIDE participated in the 2020 Denver Metro Regional Science Fair demonstrating a power wheelchair with multiple drive modes (e.g. chin-joystick, head-array) and an adaptive Xbox controller with various switch types to over 100 middle/high school students and their guardians. As a result, multiple students contacted us to express interest in participating in the Center’s bioengineering program, future projects and activities.

Information And Assistance

Information And Assistance Activities by Recipient
Types of Recipients AT Device/
Service
AT Funding Total
Individuals with Disabilities 2,927 1,014 3,941
Family Members, Guardians and Authorized Representatives 4,126 1,014 5,140
Representative of Education 6,662 1,956 8,618
Representative of Employment 884 546 1,430
Representative of Health, Allied Health, and Rehabilitation 1,794 1,300 3,094
Representative of Community Living 728 676 1,404
Representative of Technology 1,197 00 1,197
Unable to Categorize 5,694 00 5,694
Total 24,012 6,506 30,518

Notes:

State Improvement Outcomes

State improvement outcomes are not required. You may report up to two MAJOR state improvement outcomes for this reporting period. How many will you be reporting? 02

A. State Improvements

1. In one or two sentences, describe the outcome. Be as specific as possible about exactly what changed during this reporting period as a result of the AT program's initiative.

By working with 25 childcare providers throughout the state, providing training, technical assistance and low-tech modification kits, learning through universal design has increased for vulnerable and at risk children birth to five in Colorado.


2. In one or two sentences, describe the written policies, practices, and procedures that have been developed and implemented as a result of the AT program's initiative. Include information about how to obtain the full documents, such as a Web site address or e-mail address of a contact person, but do not include the full documents here. (If there are no written polices, practices and procedures, explain why.)

The childcare programs are now more inclusive in their teaching with more children actively participating in educational activities. These materials will be posted on the CIDE web site (www.techfortykes.org) early next year.


3. What was the primary area of impact for this state improvement outcome?

Education


B. State Improvements

1. In one or two sentences, describe the outcome. Be as specific as possible about exactly what changed during this reporting period as a result of the AT program's initiative.

Do to input from the Colorado Assistive Technology Program during the pandemic, the Colorado Department of Health Care Policy and Financing (Medicaid) changed their policy to require a Complex Rehab Technology (CRT) Specialty Evaluation by a licensed PT or OT in order for Medicaid to a cover a stander or gait trainer.


2. In one or two sentences, describe the written policies, practices, and procedures that have been developed and implemented as a result of the AT program's initiative. Include information about how to obtain the full documents, such as a Web site address or e-mail address of a contact person, but do not include the full documents here. (If there are no written polices, practices and procedures, explain why.)

Effective October 1, 2020, DME-CRT specific Healthcare Common Procedural Coding System (HCPCS) codes will always require that a specialty evaluation be completed and submitted to the Department’s prior authorization vendor as part of the prior authorization process. The Department announced the policy change in the September 2020 Provider Bulletin #B2000452, page 4. https://www.colorado.gov/pacific/sites/default/files/Bulletin_0920_B2000452.pdf


3. What was the primary area of impact for this state improvement outcome?

Health, Allied Health, Rehabilitation

Additional And Leveraged Funds

Additional and Leveraged Funds

Did you have Additional and Leveraged Funding to Report? Yes

A. Leveraged Funding for State Plan Activities

State Plan Activities
Fund Source Amount Use of Funds
Public/State Agency$1,500Training
Public/State Agency$15,522Training
Public/State Agency$204Training
State Appropriations$4,575Technical Assistance
Private$20,000Technical Assistance
Public/State Agency$200Training
Public/State Agency$1,800Training
Private$35,000Training
Public/State Agency$130,042Training
Public/State Agency$104,034Technical Assistance
Public/State Agency$286,093Device Loan
Private$2,800Training
Public/State Agency$23,282Technical Assistance
Public/State Agency$116,415Device Loan
Public/State Agency$70,000Training
Amount: $811,467

B. Leveraged Funding for Activities Not in State Plan (data not previously reported in other activity sections)

Non-State Plan Activities
Fund Source Amount Use of Funds Individuals Served Other Outcome

C. Describe any unique issues with your data in this section (e.g., the reason why you were unable to report the number of individuals served with additional or leveraged funds).


Center for Assistive Technology Act Data Assistance . Saved: Thu Feb 04 2021 13:17:45 GMT-0600 (Central Standard Time)


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This FY20 State AT Program Annual Progress Report was exported from the National Assistive Technology Act Data System (NATADS). NATADS was developed with partial support from the Center for Assistive Technology Act Data Assistance.